General meeting minutes
A general meeting ends in resolutions, and the minutes have to reproduce them faithfully — including whether a motion passed or was merely raised.
What ends up in the document
- Resolutions and motions as separate findings.
- The vote inside the resolution, where it was announced.
- A motion raised is told apart from a motion carried — raised and unresolved is not a decision.
- The agenda reconstructed from how the meeting actually ran.
Who it is for
Housing associations and cooperatives, societies, boards and councils.
Example document
A sample layout with made-up details. Copy it and fill it in by hand, or generate the points, decisions and tasks from a recording.
MINUTES OF THE RESIDENTS' ASSOCIATION GENERAL MEETING
Date: 12 March 2026 · Present: owners of 14 flats · Chair: [name] · Minute-taker: [name]
Agenda: 1. Board report for 2025. 2. Roof repair. 3. Any other business.
Resolution 1/2026 approving the board report — carried (for: 12, against: 1, abstained: 1).
Resolution 2/2026 on the roof repair — carried (for: 10, against: 4).
Motion raised, not decided: installing bike racks — to be discussed at the next meeting.
The sample gives you a transcript without a card. Free adds a summary, tasks, this template and up to 120 minutes per month; Pro costs €9.99 or US$9.99 a month.